According to PW11, Mr. Joel Andrew Gilenya, the Chief Accountant of Taraba
State Government House, he made it clear that pertaining to Stationeries, it
was the responsibility of the Central Stores under the Ministry of Finance to
raise the Memo, but in this instance, he did not know who was responsible
for raising such Memo in that regard.
This witness only pointed to SOURCE of the Memo being the Ministry of
Finance and perhaps, a Department in the Ministry, but he could not identify
the Officer, in the Employ of the Ministry of Finance, directly responsible for
kick-starting the Process of the Memo in question.
PW7, Mrs. Asabe Maiangwa, the Permanent Secretary of the Ministry of
Finance set out the Administrative, Financial/Payment and Delivery
Procedures for the BulkPurchase of Stationeriesand Office Equipment to be
that the Chief Stores Officer would inform the Secretary of the Ministry, who
is his Superior, about a Shortage of Stationeries in the Stores. The Secretary
of the Ministry would also inform the Permanent Secretary, and the
Permanent Secretary would then suggest to the Commissioner on the need
to Purchase the Stationeries. If the Commissioner accepts this fact, that
acceptance would be communicated to the Permanent Secretary, who would
then forward the Commissioner’s Consent to the Secretary, and the
Secretary would then notify the Chief Stores Officer.
The Chief Stores Officer, upon receipt of the Commissioner’s Consent would
then prepare a Comprehensive List of the Items that are needed along with
their Cost Implications. This List would be sent to the Secretary, and from
the Secretary to the Permanent Secretary, and from the Permanent Secretary
to the Commissioner of Finance. If the Commissioner agrees with it, he
would then direct the Permanent Secretary to prepare a Memo. After the
Memo is prepared, it would be sent to the Permanent Secretary for vetting,
and subsequently forwarded to the Commissioner for Signing. After it is
signed, it would be sent to the Governor’s Office for Approval. The Memo
would usually be approved in the Name of the Commissioner. Where the
Memo is approved, the Ministry of Finance would send a Copy of the Memo
to the Office of the Accountant General.
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