Thereafter, the Permanent Secretary would also forward the Memo to the
Secretary, who in turn, forwards the Memo to the Accountant in the Ministry
of Finance. The Accountant would then process the Cheque. After Processing
and Collecting the Money, the Accountant notifies the Permanent Secretary
through the Secretary. The Permanent Secretary would then direct the
Cheque to be lodged in the Ministry of Finance’s Account and await the
Directives of the Commissioner of Finance. Where there is a Contractor or
anyone who bidded for the Contract, then a Cheque would be issued to them.
When the Items arrive, the Chief Stores Officer would report to the
Secretary, who would in turn inform the Permanent Secretary. The
Permanent Secretary would then direct the Chief Stores Officer to receive
the Items. Once he has received the Items, the Chief Stores Officer would
inform the Secretary, who would in turn inform the Permanent Secretary.
The Permanent Secretary would then inform the Commissioner of Finance,
and the Commissioner would then direct that the Items be distributed
according to the Requests from the Ministries.
From the above narration by Mrs. Asabe Maiangwa, the Permanent Secretary
of the Ministry, on the Procedure of Purchase of Stationeries and Office
Equipment, it can be seen that she has outlined in a Steady Stream, Key
Officers in her Ministry, the Ministry of Finance, who would directly and
indirectly play some form of Administrative Role in relation to this
BulkPurchase by her Ministry.
The Court observes from the above rendition of Mrs. Asabe Maiangwa, that
her role in regard to the Memo is limited as she is only responsible for
Vetting the Memo after it had been prepared. Her evidence shows that the
Memo when prepared, must go through a TUNNEL or CHANNEL where it
ends on the Table of the Defendant, who is the Approver of what is contained
in the Memo.
Through this Tunnel or Channel, the Defendant, as Governor is well
informed that the Memo got to his desk in an appropriate fashion and that
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